Dashboard
KPIs, weekly capacity and upcoming active sendouts.
Weekly capacity by market
Horizontal scrolling is now contained inside the calendar window. Use the scrollbar directly below the calendar grid.
How hard are we pushing each market?
Pressure is measured against your weekly limit (max emails per week per market, set in Settings). Low pressure is highlighted too — a market you rarely email may explain weak results.
Sendout timeline by market
Cancelled/rejected webinar invitations are hidden. Weekends are grey and public holidays are orange. The calendar starts 7 days before today; scroll right to load more days automatically.
Webinar Details
Results appear in the status panel on the right.
Status and suggested invitations
Non-webinar email sendout
Results appear in the status panel on the right.
Status and suggested dates
Tentative webinars
Export, Import and Reset
Storage
Data, users and logins are stored on the server and shared across everyone who signs in. Changes save automatically.
History of changes, cleanups, approvals and overrides
How Post Office works
A short guide to planning webinars and emails without overloading any market. Pick a topic below.
What this tool is for
The planner helps you decide when and to which markets you can send webinar invitations and other emails, without sending your customers too many messages. It checks every plan against a shared set of rules and tells you whether a date works.
Roles
Admin — full access: rules, markets, holidays, users.
Marketing — create and edit webinars and email sendouts, approve webinars.
Sales — view everything and create/edit webinars, but not email sendouts or settings.
The rules (Settings)
Admins set the rules every plan is checked against: max emails per week per market, minimum hours between emails, how many invitations a webinar should have, and how long before a webinar invitations may go out. Change a rule and the whole app re-checks against it.
Creating a webinar
On Create Webinar, enter a title and pick markets. If you are unsure of a date, use Find available dates — the tool scans ahead and lists the best dates. The status panel on the right shows green (optimal), yellow (acceptable) or red (conflicts with the rules). A new webinar is saved as Tentative and waits in the Approval Queue.
Creating an email sendout
On Create Sendout you plan non-webinar emails (newsletters, campaigns). It works like webinars, including Find available dates. Choosing several markets creates one sendout per market, but the lists group them into a single line so they stay readable.
Approving webinars
Marketing and Admin review tentative webinars in the Approval Queue and approve, reject, or override (approve despite a rule conflict, with a required reason). Approving confirms the webinar and its invitations.
Calendar & Dashboard
The Calendar/Timeline shows all planned emails per market, with weekends and public holidays marked. The Dashboard summarises weekly capacity, upcoming sendouts and any overbooked weeks.
Market Pressure
Shows how hard each market is being pushed over a period, measured against the weekly limit. Idle markets are highlighted too — a market you rarely email may explain weak results. Open the breakdown to see which email types make up the pressure.
Users (Admin)
Admins manage accounts under Settings → Users & access: add a user with a role, reset a password, or deactivate someone. New users sign in with the password you set and should change it.
Backups
Settings has Export JSON to download a full backup of the current data, and Import JSON to restore one. Use this to keep safe copies.